Badge 6 is committed to protecting the privacy and security of the departments and users who utilize the platform. This Privacy Policy explains how information is collected, used, and protected.

1. Information You Provide

Departments using Badge 6 may provide the following types of information:

User Information — Names, email addresses, and login credentials of authorized department users.
Uploaded Content — Policies, accreditation assessments, proofs of compliance, supporting documentation, and other materials uploaded by departments.
Usage Data — System-generated logs that record activity within the platform for security monitoring, troubleshooting, and system performance purposes.

2. How Your Information Is Used

Badge 6 uses the information provided by departments solely to deliver and support the platform’s functionality.

Information may be used to:

Facilitate accreditation management and policy organization
Assist with document tracking, compliance workflows, and reporting
Generate structured summaries and reports based on user-provided information
Maintain system security and detect unauthorized activity
Provide customer support when requested by users

Certain platform features may process uploaded documents or user-entered information using automated or AI-assisted analysis to generate summaries, compliance matching, or structured reports. This processing occurs solely to provide requested platform functionality.

Badge 6 does not use department data to train external AI systems.

Badge 6 may use contact information to send product updates, system announcements, or relevant industry information. Users may unsubscribe from marketing or non-essential communications at any time using the unsubscribe link in emails or by contacting info@badgesix.com.

Badge 6 processes department data solely for the purpose of providing platform functionality, including storage, organization, analysis, and report generation. Badge 6 does not access or use department data for any purpose unrelated to the operation, maintenance, or support of the platform.

3. Data Security & Retention

Badge 6 implements industry-standard security measures to protect department information, including encryption of data both in transit and at rest. All data stored within the platform remains owned and controlled by the department.

Badge 6 does not access, analyze, or use department data beyond what is necessary to provide platform functionality and system support.

Upon termination of a department’s contract, all department data will be permanently removed from the platform within 30 days unless the department requests earlier export or removal.

Badge 6 retains department data only for the duration of the active subscription and for a limited period thereafter as necessary to fulfill contractual obligations, provide data export, or comply with applicable legal requirements.

4. User Control & Access

Departments maintain full control over their data within the Badge 6 platform.

Departments may:

Add or remove authorized users
Modify or delete uploaded materials
Export accreditation documentation and reports at any time

Badge 6 does not sell, share, rent, or distribute department data to third parties.

5. Third-Party Services & Integrations

Badge 6 may offer optional integrations with third-party services or external platforms. Any such integrations require explicit authorization by the department.

Third-party services connected through the platform operate under their own privacy policies and terms of service.

6. Government & Law Enforcement Data

Badge 6 is designed to support law enforcement agencies in organizing accreditation materials, policies, and operational documentation. All records, policies, reports, and uploaded materials remain the property and responsibility of the department that provides them.

Badge 6 does not claim ownership of any law enforcement records stored within the platform.

Departments are solely responsible for determining how their records must be maintained, retained, disclosed, or archived in accordance with applicable laws, public records requirements, accreditation standards, or departmental policies.

Use of the Badge 6 platform does not alter a department’s legal obligations regarding records management, evidence handling, public records requests, or other statutory requirements.

7. No Sale of Data

Badge 6 does not sell, monetize, or use department data for advertising purposes. All data remains private and is used exclusively to support the functionality of the platform.

Badge 6 functions solely as a software platform to assist departments in organizing and managing their own documentation.

For questions regarding this Privacy Policy, please contact: info@badgesix.com

Last Updated: March 2026